Privacy Policy & GDPR Compliance
Last updated: January 2024. Our commitment to protecting your professional data.
1. Introduction
Welcome to PortGael Recruitment Ltd ("PortGael", "we", "us", or "our"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our recruitment services or visit our website.
We handle sensitive professional information and are dedicated to your privacy in accordance with the General Data Protection Regulation (GDPR) and applicable Irish and Portuguese data protection laws. Whether you are a nurse in Portugal or a hospital in Ireland, your privacy is our priority.
2. Information We Collect
We collect information that you provide directly to us, including:
Personal Information
Name, email address, phone number, postal address, date of birth, and nationality.
Professional Information
CV/resume, qualifications, certifications, work history, professional registrations (e.g., NMBI), and references.
Communication Data
Records of our correspondence, interview notes, and feedback from employers.
3. How We Use Your Information
We use the information we collect for the following purposes:
To match you with suitable employment opportunities, to facilitate the recruitment process with potential employers, to assist with professional registration applications (such as NMBI), to provide relocation support and guidance, to communicate with you about opportunities and our services, to comply with legal obligations, and to improve our services.
4. Legal Basis for Processing
We process your personal data based on the following legal grounds:
Your consent (which you can withdraw at any time), performance of a contract or to take steps at your request before entering into a contract, compliance with legal obligations, and our legitimate interests in providing recruitment services (where these do not override your rights).
5. Your GDPR Rights
Under the GDPR, you have the following rights regarding your personal data:
Right of Access
You have the right to request a copy of all personal data we hold about you. We will respond to such requests within 30 days.
Right to Rectification
You have the right to request correction of any inaccurate or incomplete personal data we hold about you.
Right to Erasure ("Right to be Forgotten")
You may request that we delete your personal data when it is no longer necessary for recruitment purposes, or when you withdraw consent.
Right to Restrict Processing
You have the right to request that we limit the processing of your personal data in certain circumstances.
Right to Data Portability
You have the right to receive your personal data in a structured, commonly used, machine-readable format.
Right to Object
You have the right to object to processing of your personal data for direct marketing purposes or based on legitimate interests.
6. Data Sharing
We share your personal data with prospective employers only with your explicit consent and for the purpose of facilitating job applications. We may also share data with service providers who assist us in operating our business (such as IT support), regulatory bodies when required by law, and professional advisors (lawyers, accountants) as necessary.
We do not sell your personal data to third parties. When transferring data between Portugal and Ireland (both EU member states), your data remains protected under GDPR throughout.
7. Data Retention
We retain your personal data for as long as necessary to fulfill the purposes for which it was collected, typically for 2 years from your last interaction with us. If you are placed in employment through our services, we may retain records for up to 7 years for legal and compliance purposes. You may request deletion of your data at any time by contacting us.
8. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encrypted data transmission (SSL/TLS), secure data storage systems, access controls and authentication, regular security assessments, and staff training on data protection.
9. Cookies
Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device. We use essential cookies for website functionality, analytics cookies to understand how visitors use our site, and preference cookies to remember your settings.
You can control cookies through your browser settings. Disabling certain cookies may affect website functionality.
10. Contact Us
If you have questions about this Privacy Policy, wish to exercise your GDPR rights, or have any concerns about how we handle your data, please contact us:
PortGael Recruitment Ltd
Email: info@portgaelrecruitment.com
Address: Stillorgan, Dublin
You also have the right to lodge a complaint with the Data Protection Commission (Ireland) or the Comissão Nacional de Proteção de Dados (Portugal) if you believe your rights have been violated.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and, where appropriate, by email.